AI-Powered Expense Automation for Modern Organizations
From receipt photo to SAP posting — automated, compliant, fast.
Platform Capabilities
Everything You Need to Automate Expense Management
From AI-powered document scanning to ERP reconciliation — a complete platform for modern finance teams.
AI Receipt & Invoice Scanning
OCR + AI extracts amount, tax, date, and vendor. No manual entry.
Multi-Level Approval Workflows
Customizable chains: Manager → CFO → Finance. Grade-based limits.
ERP & HR System Integrations
SAP FI/CO, Dynamics, Logo, Oracle. LDAP & Azure AD supported.
Cross-Platform Access
Web, iOS, Android. Field teams submit, managers approve — anywhere.
Real-Time Analytics & Reporting
By department, cost center, manager. CSV export, live dashboards.
Expense Policy Automation
Define spending rules and limits. Auto-detects violations, blocks non-compliant submissions.
Enterprise-Ready Architecture
Multi-tenant, AES-256 encryption, RBAC, full audit trail.
Corporate Card Reconciliation
Upload corporate card statements (CSV/PDF/Excel). Date + amount + merchant scoring auto-matches lines to expenses; missing-receipt report turns hours of month-end manual reconciliation into seconds. Splits, multi-currency (USD/EUR/GBP) and per-tenant column templates included.
Local Compliance & New Features
Built for Turkish Regulation
Direct integration with KVKK, MASAK, Law 7194 KKEG, and the e-invoice chain — no extra modules. Plus 2026 enterprise-scale authorization and payment flows.
e-Invoice · e-Archive · e-Despatch
Gemini Vision OCR understands the Turkish BIM standard. Vendor VAT ID, receipt #, VAT, total — extracted in one shot.
Auto KKEG Split (Law 7194)
Personal vehicle expenses and other non-deductible costs auto-split via KKEGGLACCOUNT mapping into the correct SAP FI account.
V-Code VAT Mapping
V0=0%, V1=1%, V2=8%, V3=18%, V4=10%, V5=20%. Automatic VAT account selection per Turkish Ministry of Finance circular.
KVKK + MASAK Compliant
One-click account deletion, anonymization, data export. Audit log on every action. MASAK-audit ready.
Data Residency — EU + BYOC
SaaS: Hetzner Frankfurt (KVKK Article 9 explicit-consent compliant). BYOC option: enterprise customers self-host on their own infrastructure — data never leaves your perimeter.
Duplicate Receipt Guard (VAT ID)
Every receipt is unique. The system rejects re-entry of the same number+vendor VAT ID pair. No double-claims.
Per-User Cost Center Whitelist
Admins assign N cost centers per user with one click. Employees stay locked to their own RELID; managers handle multiple CCs.
F110 Payment Tracking
Posted expenses match daily against the SAP F110 run. Employees see paid/pending status live.
Multi-Org / Multi-Company
Holding structure: parent, subsidiaries, departments — isolated approval chains and grade limits at every level.
Web Application · Android · iOS
See the Platform in Action
Real screenshots from our web, Android, and iOS applications — experience the power of intelligent expense management.
Reports & Analytics
Reports & Analytics
User Management
Admin Panel
Expense Management
Expense Management
Expense Management
How Does It Work?
From Document to Financial Record in Minutes
Scan & Capture
Snap a photo or upload a document. AI extracts vendor, date, amount, tax, and category in seconds.
Auto-Create Expense
Extracted data becomes a structured expense record automatically. Review, edit if needed, and submit.
Smart Approval Chain
Rules route to the correct approver. Multi-level chain: Manager → Upper Manager → CFO → Finance.
ERP Sync & Reconciliation
Finance approves, expense posts to SAP/ERP automatically. Full audit trail and document tracking.
How It Integrates
Receipt to SAP — Fully Automated
From a photo to a financial posting in your ERP — zero manual data entry.
Receipt / Document
Photo or file upload
AI OCR Scan
Extract & verify data
Approval Chain
Manager → CFO → Finance
SAP FI Posting
Automated ERP sync
IMPACT
Proven Business Results
Real metrics from enterprise deployments — measurable ROI from day one.
Product Demo
See Xpensio in Action
Watch how a receipt becomes a verified SAP financial record — in minutes.
Pricing
Plans That Scale With Your Organization
From cloud-based standalone usage to full ERP integration — choose the plan that fits your needs.
Starter
Expense management, AI receipt scanning & mobile app. Up to 50 users. Setup in 1 day.
Min. 5 expenses processed
- Expense Management & CRUD
- AI Receipt Scanning (OCR)
- Multi-Level Approval Workflows
- Advanced Reporting & Analytics
- iOS & Android Mobile App
- Email Support
- ERP Accounting Integration
- ERP HR / LDAP Synchronization
- Custom Development & Adaptation
- SLA Guarantee & Dedicated PM
Professional
ERP accounting integration (SAP, Dynamics, Logo) + HR sync & department mapping. 10–200 users.
10–200 expenses processed
- Expense Management & CRUD
- AI Receipt Scanning (OCR)
- Multi-Level Approval Workflows
- Advanced Reporting & Analytics
- iOS & Android Mobile App
- ERP Accounting Integration
- ERP HR / LDAP Synchronization
- Department & Position Mapping
- Priority Email + Phone Support
- Custom Development & Adaptation
Enterprise
All SAP technical requirements covered by Xpensio (OData for HANA, ECC package setup, RFC & FI). Custom ERP integration, dedicated support, unlimited users. 201+ users.
Hacme göre indirim expenses processed
- Expense Management & CRUD
- AI Receipt Scanning (OCR)
- Multi-Level Approval Workflows
- Advanced Reporting & Analytics
- iOS & Android Mobile App
- ERP Accounting Integration
- ERP HR / LDAP Synchronization
- Full SAP Technical Requirements (OData / ECC Package Setup / RFC & FI)
- Custom Development & Adaptation
- 24/7 Dedicated Support
- SLA Guarantee & Dedicated PM
All plans include a 14-day free trial. No credit card required.
🔒 KVKK Compliant · EU Region (Hetzner Frankfurt) · BYOC available — host on your own infrastructure
Setup & Implementation
One-time fees — paid once at project start, no recurring charge. Custom quote per scope.
Starter Setup
ERP connection setup, accounting parameters, test posting, 1h admin training. Live in 1 day.
HR Integration
ERP HR org & employee sync (SAP HCM, Dynamics HR, Logo), department hierarchy, daily auto-update. 2–5 days.
Cloud ERP
Cloud API integration (S/4HANA, Dynamics 365, Logo Cloud). 3–7 days.
White Glove
Everything included: setup + training + 30-day live support. No hassle, fully ready.
Ready to Transform Your Expense Management?
Book a free personalized demo or reach us directly on WhatsApp. We respond within hours.
Request Demo
Hemen 7 gün ücretsiz kullanın!
Demo talebinizi iletin, ekibimiz 24 saat içinde sizinle iletişime geçsin.